E-Procurement Software

Smart procurement solution to a faster, consumer-friendly experience

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Your dream e-procurement experience

Esker's cloud-based automated e-procurement software optimises spend requests and goods/services ordering. What does that mean? It means that every spend request gets the required authorisation and every invoice is matched with a purchase order (PO). And, with its ability to interface with a variety of users in different company departments, our cloud-based purchase management system makes user adoption ridiculously easy.

  • Improved budget controls & follow-up via real-time analytics

  • More accurate & streamlined cashflow management

  • Increased fraud prevention, discounts & compliance

 

Track & search spend with ease

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Spreadsheets are good for a lot of things, but performing real-time budget follow-up isn't one of them. That's where Esker’s e-procurement software steps up to the challenge. Every transaction — from request to receipt of goods or services — is tracked, enabling end-to-end reporting on requisitions, items purchased, orders processed and payments made.

Dashboards with built-in KPIs

Esker's e-procurement software also includes customisable, user-friendly dashboards to:


  • Manage daily tasks

    and organise priorities


  • Monitor productivity

    and reward top performers


  • Spot problems & opportunities

    as soon as they arise

 

 

 

Easily approve & process requisitions

Thanks to an automated approval workflow, the correct level of authorisation is always applied to each request and spend is within the agreed-upon budget. Esker users are also granted access to products from preferred suppliers, allowing the purchase to be in-line with company procurement policies (no more maverick buying!). Additionally, requesters get the items they want from a catalogue of approved items in the required timeframe. The buyer can acknowledge that the approvals have been received, and complete the order in just a few mouse clicks.

Esker AnywhereTM

For managers who are out of the office, Esker Anywhere, Esker’s mobile application, enables them to approve purchase requisitions and review favourite KPIs and metrics anytime, anywhere.

See how it works

 

 

 

“I'm amazed at how user-friendly Esker's solution is. We were up and running in no time with very little training required. Thanks to Esker’s automatic three-way matching, we’ve eliminated manual processing and no longer need to maintain those Excel spreadsheets! It feels like everything is aligned now.​”

Production Manager, JCDecaux Hong-Kong Transport

Read story

 

Close all accounts payable cash gaps

Accounts payable (AP) often has to deal with chaos caused on the front end, along with the bad reputation that comes along with it. Companies in Australia and New Zealand can nip this in the bud with Esker’s automated e-procurement software — orders are all pre-approved, meaning every invoice processed becomes PO-based and is easily matched with the corresponding PO and goods receipt. Esker’s AI-driven procurement management system also cuts down on maverick spending, improving bottom line.

Automating on the purchasing end also gives AP folks instant insights into what’s being spent, ordered and received — so they can track down missing invoices and book appropriate accruals. Now that's what we call strategic collaboration.

 

 

 

Optimise buyer-supplier
interactions in the S2P process

Procurement professionals who use Esker are empowered with greater leverage to negotiate price breaks, volume discounts and favourable payment terms. Esker’s self-service portal also benefits suppliers by accelerating onboarding, streamlining catalogue management, providing access to invoice payment status 24/7, and facilitating the fast resolution of exceptions and discrepancies — all resulting in a happier supplier base and improved B2B transparency.

Customisable e-procurement software

Brand your portal interface to match your company’s corporate identity! Customising our application with your own colours and logo makes it easy for your suppliers to identify your company.

 

Featured content

See what our customers say on Gartner Peer Insights

 

FAQs about e-procurement software in Australia

What is procurement software?

Procurement software (or e-procurement software) is designed to streamline and automate the process of requisitioning and purchasing goods and services. It optimises the procure-to-pay (P2P) process for businesses of all types and sizes.

Why do you need procurement software for your business in Australia?

E-procurement software gives Australian businesses better control over their spending. It increases efficiency, improves transparency, and reduces costs in several ways:

  • Automated workflows ensure accurate approvals and timely processing, streamlining purchase order management.
  • Integration with ERP systems creates a single source of truth for financial data.
  • Real-time analytics and dashboards enable data-driven decision-making.
  • Improved fraud prevention and compliance thanks to structured processes and clear audit trails.

How does procurement software work?

Advanced e-procurement software does much more than automate tasks. Solutions like Esker leverage:

  • Intuitive interfaces to improve user adoption throughout your organisation.
  • Mobile optimisation for on-the-go approvals and insights.
  • AI-driven technology that learns and adapts to your processes, further streamlining workflows.

How does the procurement software integrate with different ERP systems?

For smooth operation, procurement software needs to connect with your existing enterprise resource planning (ERP) system. Leading solutions like Esker offer several integration options to ensure seamless data exchange and synchronisation between all your business-critical systems (from cash application software to credit management solutions, accounts payable automation and everything in between). These options typically include:

  • Pre-built connectors: These provide out-of-the-box integration with popular ERP systems like SAP, Oracle, NetSuite, and Microsoft Dynamics. This accelerates implementation and lowers the complexity of integrating systems.
  • APIs (Application Programming Interfaces): APIs allow for custom integrations between your e-procurement software and your ERP. This option provides maximum flexibility for businesses with unique ERP instances or needs.
  • File-based integration: This method often involves exchanging data using standard formats (e.g., CSV, XML) for compatibility with a wider range of ERP systems, especially for less common systems.

How does the procurement software track and search spendings from beginning to end?

Our robust e-procurement software enables end-to-end tracking of transactions — from the initial requisition to the final payment. This granular data lets you search for spending patterns to identify potential savings and optimise your processes. 

How can the procurement software help with fraud prevention and compliance?

By enforcing predefined workflows and approval hierarchies, e-procurement software minimises maverick spending and ensures adherence to company policies and regulations. Automatic checks, like three-way matching of purchase orders, invoices, and receipts, further reduce the risk of fraud.

How does automated procurement software improve buyer-supplier interactions and negotiation capabilities?

A self-service supplier portal provides transparency and visibility on both sides, strengthening buyer-supplier relationships. Procurement professionals gain leverage by using spend analysis data to negotiate better deals, such as volume discounts and favourable payment terms.

How does the procurement software assist with the digital transformation of businesses' procure-to-pay cycles?

By replacing manual processes with automated workflows, e-procurement software forms a key part of digital transformation initiatives. Companies gain agility, efficiency, and enhanced financial visibility, setting up the procurement function as a strategic source of value.

You’re in good company. Explore some of the other companies and AP leaders that have benefited from automating their processes with Esker.
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