Accounts Payable Automation

Take control of your entire Accounts Payable (AP) process with an intuitive, Artificial Intelligence (AI)-driven solution.

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  • Accounts Payable Automation

    Take control of your entire AP process with an intuitive, AI-driven solution

    Watch video

Home › Solutions › Source-to-Pay Automation › Accounts Payable

Simplify cash management with
advanced AP automation software

Esker’s AP automation software allows businesses to eliminate the pains of manual AP invoice processing with AI-driven data capture, touchless processing, and electronic workflow capabilities. The end result? A simpler, more efficient way to process invoices, manage cashflow and generate new revenue.

Esker is here to help your AP department avoid:

  • Dissatisfied suppliers and AP staff
  • Limited control and visibility of process
  • Missed vendor discounts and late penalties
  • Longer reconciliation & payment cycles
 

“Esker gives you the ability to control and to be able to understand where you have opportunities to get discounts. We have been able to process invoices about 3 times faster than we were in the past.”

Dustin Collins, CIO at Element Solutions, Inc. (ESI)

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Automation + AI

Free up your Accounts Payable team with
ultimate speed & visibility

By automating the source-to-pay (S2P) cycle and utilising the latest in AI-driven technologies, such as accounts payable softwares, Esker frees up Finance professionals from time-consuming tasks, allowing them to be more efficient and develop new skills. Advanced capabilities such as first-time recognition, machine learning and teaching help AP departments achieve the highest possible invoice recognition rate as fast as possible in order to get a quicker Return On Investment (ROI).


  • Increase AP department efficiency

    Multi-channel solution

    Optimise invoice management by enabling processing in any format and from any input channel, whether invoices are received by mail, email, fax, or Electronics Data Interchange (EDI). By turning a machine-readable EDI invoice into a human-readable version, you can now apply standard AP processes to EDI invoices as well.


  • Accelerate closing procedures

    Esker Synergy AI

    Esker Synergy AI optimises invoice data extraction by using machine learning and deep learning to accurately extract and populate into a validation form (or auto-approved when no exception is detected), demonstrating the power of our AP automation solution.


  • Greater agility in accounting

    Predictive invoice coding

    Using AI-based predictive line items to code PO and non-PO invoices (e.g., G/L account, tax code, cost type, cost centre), invoice data is auto-matched with the corresponding orders and goods receipts — enabling staff to quickly review and resolve exceptions from a single, consolidated view using our AP automation software.


  • Reduce invoicing costs and delays with AI technology

    Touchless processing

    Invoices that require payment approvals are automatically routed to the right individual or group in charge. AI technologies are working hand-in-hand to enable touchless AP processing and expedite invoice payment approvals.

Ensure secure & unified global
AP process management

Esker’s cloud-based platform automates Finance and Customer Service functions and reduces operational costs by eliminating paper, transportation and physical filing. Its ease of use and customised interface maximises user adoption, while promoting invoice visibility across all formats and reception channels, including EDI. With one process consolidating all invoices through our Accounts Payable automation software, AP departments can help streamline the S2P cycle and facilitate business growth without operational restraints.

  • Manage cash efficiently

    One interface, multiple solutions

    Esker offers an end-to-end S2P solution suite that includes AP automation software as well as: supplier management, contract management, procurement, expense management and payment.

  • Empower your team members with actionable data

    Intelligent dashboards with real-time KPIs

    Allow finance teams and AP workflow users to customise AP metrics that are displayed on their interface in easy-to-read graphs and reports. This allows every action — from performing daily tasks to monitoring budgets — to be more strategic and value-added, thanks to our AP automation software.

  • Esker easily connects to all your ERPs

    Multi-ERP integration

    Esker can handle as many enterprise resource plannings (ERPs) as needed within one single environment. This type of unified cloud platform means all users work in the same experience, whether you’re using one ERP or multiple systems. This is all made possible with our AP automation solution.

Supplier efficiency & collaboration

Make business transactions effortless
with Esker’s AP automation solutions

Avoiding procurement delays requires that companies build strong partnerships with their suppliers through timely payment of invoices, rapid dispute resolution and real-time communication. Therefore, it’s necessary for buyers to consider their level of attractiveness on the supplier markets and implement a systemic approach, build loyalty, develop supplier relationships, and enrich operational and economic performance.

 

Esker’s Accounts Payable solution, complemented by our procurement software provides a win-win situation for both sides.


  • Resolve issues quickly

    Online supplier portal

    As part of Esker’s AP automation solution, a convenient online portal gives suppliers self-service access to payment information, helping them get paid quicker and reduce costs and, in turn, saving your company time and money previously allocated to responding to invoice status calls.


  • Optimise cash

    Dynamic discounting

    Allows your company to optimise cash and secure your supplier base by offering accelerated payments facilitated by our AP automation software. Suppliers provide a discount in real-time to improve cashflow and reduce the cost of goods.


  • Reduce invoice-to-pay cycle time

    E-payment

    Users can have a 100% digitised process, from sign-off to payout. Every step and user action is recorded in the system, ensuring the process is compliant and payments are timely and accurate. No more time wasted shuffling paper! This level of efficiency is achievable through Esker’s AP automation solution.


  • Greater visibility

    Supplier statement matching

    Not only ensuring that invoices are properly recorded, supplier statement matching with our AP automation software also helps you improve on-time payment, achieve high accuracy of ledgers, reduce supplier queries and give time back to AP.

Risk management

Manage company cash from any location with automated AP solution

Even though modernising AP has been imperative for years, the slow adoption of automation puts many organisations in a highly vulnerable position if a business disruption occurs — late or missed payments, payment fraud attacks, and difficulty staying compliant. Esker’s Accounts Payable solution minimises these risks and enhances your company control by helping you:

  • Fight against APP fraud

    Sis ID integration

    Esker has partnered with French FinTech Sis ID to fight against authorised push payment (APP) fraud. Fully integrated with Esker’s S2P suite, Sis ID’s Sis Inside solution adds an anti-fraud shield to the user experience. Control maverick spend, reduce risks and bring visibility into spend.

  • Budgetary control, plus quick and easy approvals

    Basic and complex workflow handling

    New records are submitted to different users based on their profiles. Vendor-initiated changes trigger new approvals, reducing risk and protecting reputation. These benefits are achieved through our AP automation software.

  • Control your payments and alleviate operational costs

    The AP Specialist dashboard

    With our AP automation software, the dashboard displays the monetary value of potential late fees for invoices approaching their due date. Paying suppliers on time not only strengthens relationships with them but also helps companies reduce financial risks. Automatically match purchase order (PO) invoices with POs to ensure that there are no inconsistencies or risks of fraud.

  • Ensuring tax compliance

    Esker’s AP e-invoicing solution

    Through our AP automation solution, we deliver compliant, paperless invoice processing on a global scale. Keeping up with changing regulations is tricky and managing suppliers across borders adds even more complexity. Archived invoices are kept secure for as long as the local laws dictate.

Work smart, work mobile

Esker’s mobile application, Esker Anywhere™, delivers faster invoice processing, improved efficiency, and on-the-road AP automation software accessibility for managers who review and approve spend requests or supplier invoices prior to payment.

Thanks to mobile dashboards and metrics, managers can monitor their KPIs and business trends while on the go. The app is available for free from the Apple App Store® and Google Play™. Once installed, users can connect to the application to view invoices pending approval.

"Even if somebody is out of the office, invoice approvals can be done anytime, anywhere with Esker's mobile application."​

Learn more about Esker anywhere

See what our customers say on Gartner Peer Insights

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Frequently Asked Questions About Our Accounts Payable Software

We’ve compiled answers to some of the most commonly asked questions about Esker’s Accounts Payable automation software. Have a question you can’t find the answer to? Reach out by clicking the “Get in Touch” button below.

Why automate Accounts Payable?

Automating Accounts Payable enhances operational efficiency, reduces processing costs, and mitigates fraud risks. An accounts payable software can help ensure timely supplier payments, fostering healthier relationships. Furthermore, it offers valuable insights into spending trends, enabling better cash management, and allowing teams to focus on strategic tasks.

How does Accounts Payable automation work?

Accounts Payable automation streamlines invoice processing by digitising paper invoices, validating details, and auto-matching invoices with purchase orders. It uses AI to eliminate manual data entry, accelerate approval workflows to ensure timely, error-free payments and enhance visibility.

How does an Accounts Payable automation software increase employee productivity?

It’s not uncommon for staff members to spend much of their time on manual tasks (e.g., entering invoice data into the ERP, hunting down approvals, printing and collecting documents, etc.). AI-driven AP automation solutions take care of all those repetitive, low-value admin activities so you don’t have to. As a result, your team is free to focus on more strategic activities that impact cash management and your supplier relationships.

For instance, Ego Pharmaceuticals relied on a paper-based approach to processing supplier invoices, which was inefficient and lacked visibility. Because the invoice approval process depended on paper, it took considerable time and effort to execute payments.

However, Esker’s AP automation solution enabled Ego to move away from paper invoice processing by automating and streamlining the AP operations. With customisable dashboards that help track invoices at every stage and monitor important KPIs, Ego has gained full process transparency, resulting in better visibility, accountability, and governance of spending.

What advantages will I see with an automated AP invoicing solution?

Users of an AP automation solution can expect to see a number of transformational benefits following go-live. From an operational standpoint, accounts payable automation often translates to faster invoice processing times, lower costs, simplified IT environment, and enhanced visibility over invoices and closing procedures (just to name a few). For your customers and staff, it can mean greater collaboration and overall satisfaction. Lastly, for business, these solutions can ultimately lead to more business opportunities, expansion into new markets, and increased fraud prevention.

For example, the AP team at FUCHS Lubricants had to process 100 to 200 invoices every day by printing invoices from the payables inbox, manually coding and then filing them in the filing cabinet. But Esker’s AP automation solution helped streamline these tasks, easily eliminating the time-intensive methods previously used. Not to mention, FUCHS saved around 10,000 sheets of paper that they used to print every year, amongst other benefits.

Does Esker’s Accounts Payable software integrate with all ERPs?

Yes! To date, Esker has over 70 unique ERP or home-grown solutions. Our ERP connectivity suite also provides simultaneous integration with multiple ERPs, which simplifies diverse environments resulting from M&A activity, streamlines onboarding, and supports shared services centre initiatives.

Do AP automation solutions replace my ERP system?

No! An automated Accounts Payable software is not designed to replace ERPs; rather, the solution works alongside whatever system or systems are currently in place to fill in the manual gaps most conventional ERPs can’t handle. This helps invoices get processed faster and more accurately, while also helping your company maximise its ERP investment.

You’re in good company. Explore some of the other companies and AP leaders that have benefited from automating their processes with Esker.
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